Q51: agents may only move work they own, manage or review; done needs evidence and sign-off
Co-Authored-By: Claude Opus 5.5 <noreply@anthropic.com>
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@@ -15,7 +15,7 @@ import { KNOWLEDGE_TOOLS, recordKnowledgeTool, reviseKnowledgeTool, searchKnowle
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import { DOCUMENT_TOOLS, DOCUMENT_TYPES, listDocumentsTool, readDocumentTool, updateDocumentTool } from "./agent-document-tools";
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import { sendMessageTool } from "./agent-send-message";
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import { withSavepoint } from "../database/connection";
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import { optionalEnum, optionalString, optionalStringArray, requireString } from "./agent-tool-args";
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import { optionalEnum, optionalString, optionalStringArray, optionalText, requireString } from "./agent-tool-args";
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import { CEO_FIRST_HIRES } from "./org-building";
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import type { JsonRecord } from "./provider-http";
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import type { ToolCall, ToolDefinition } from "./provider-tool-turn";
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@@ -98,13 +98,14 @@ export const AGENT_TOOLS: ToolDefinition[] = [
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},
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{
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name: "update_task_status",
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description: "Move a task to a new status.",
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description: "Move a task you own, manage or review to a new status. Moving your own work to done sends it to your manager's review first.",
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parameters: {
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type: "object",
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additionalProperties: false,
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properties: {
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task_id: { type: "string" },
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status: { type: "string", enum: ["backlog", "in_progress", "review", "done"] },
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evidence: { type: "string", description: "Required for review and done: what was produced and where (file_ids, document ids, test results) or what you checked." },
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},
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required: ["task_id", "status"],
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},
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@@ -382,15 +383,16 @@ function delegationParent(db: DatabaseSync, ctx: AgentToolContext): string | nul
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function updateTaskStatus(deps: AgentToolDeps, ctx: AgentToolContext, args: JsonRecord): string {
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const taskId = requireString(args.task_id, "task_id");
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const status = normalizeStatus(args.status);
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deps.organization.updateTaskStatus(ctx.orgId, taskId, status);
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if (status !== TASK_STATUS.REVIEW) return `Task ${taskId} moved to ${status}.`;
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const applied = deps.organization.agentSetTaskStatus({ orgId: ctx.orgId, taskId, status, agentId: ctx.agent.id, evidence: optionalText(args.evidence, "evidence") });
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if (applied !== TASK_STATUS.REVIEW) return `Task ${taskId} moved to ${applied}.`;
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const routed = status === TASK_STATUS.DONE ? "review: done needs sign-off from your manager" : "review";
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const reviewer = deps.db.prepare(`
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select a.name from tasks r join agents a on a.id = r.assignee_agent_id
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where r.review_of_task_id = ? and r.status <> 'done' limit 1
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`).get(taskId) as { name: string } | undefined;
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return reviewer
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? `Task ${taskId} moved to review. ${reviewer.name} will review it.`
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: `Task ${taskId} moved to review. It has no manager to review it, so it waits for the operator on the Work board.`;
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? `Task ${taskId} moved to ${routed}. ${reviewer.name} will review it.`
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: `Task ${taskId} moved to ${routed}. It has no manager to review it, so it waits for the operator on the Work board.`;
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}
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@@ -481,4 +481,8 @@ export class OrganizationService {
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updateTaskStatus(orgId: string, taskId: string, status: string): void {
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this.tasks.updateStatus(orgId, taskId, status);
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}
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agentSetTaskStatus(input: { orgId: string; taskId: string; status: string; agentId: string; evidence: string | null }): string {
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return this.tasks.agentSetStatus(input);
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}
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}
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@@ -4,6 +4,8 @@ import type { CreateTaskInput, DeleteTaskInput, UpdateTaskInput } from "../../sh
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import { AuditService } from "./audit-service";
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import { withSavepoint } from "../database/connection";
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type StatusActor = { type: "system" } | { type: "agent"; id: string };
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interface TaskRow {
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id: string;
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title: string;
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@@ -14,6 +16,7 @@ interface TaskRow {
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goal_id: string | null;
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workspace_id: string | null;
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priority: TaskPriority;
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origin: string | null;
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}
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/** Edits, deletion and status moves of existing tasks, with their hierarchy and review rules. */
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@@ -25,11 +28,20 @@ export class TaskMutations {
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}
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update(input: UpdateTaskInput): void {
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withSavepoint(this.db, "task_update", () => this.applyUpdate(input));
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}
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private applyUpdate(input: UpdateTaskInput): void {
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const now = new Date().toISOString();
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if (input.assigneeAgentId && !this.db.prepare("select 1 from agents where id = ? and org_id = ?").get(input.assigneeAgentId, input.orgId)) {
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throw new Error("Assignee agent was not found.");
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}
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if (input.parentTaskId) this.assertParentAllowed(input.orgId, input.taskId, input.parentTaskId, input.title.trim());
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const before = this.requireTask(input.orgId, input.taskId);
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// Work in review that changes hands goes back to in progress; the new assignee submits it for their own manager's review.
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if (before.status === TASK_STATUS.REVIEW && before.assignee_agent_id !== input.assigneeAgentId) {
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this.applyStatus(input.orgId, before, TASK_STATUS.IN_PROGRESS, { type: "system" }, null);
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}
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const result = this.db.prepare(`
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update tasks set title = ?, description = ?, assignee_agent_id = ?, risk = ?, priority = ?, parent_task_id = ?, updated_at = ?,
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stalled_reason = null, run_budget_floor = (select coalesce(max(rowid), 0) from task_runs)
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@@ -66,15 +78,65 @@ export class TaskMutations {
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}
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updateStatus(orgId: string, taskId: string, status: string): void {
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withSavepoint(this.db, "task_status", () => this.applyStatus(orgId, taskId, status));
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withSavepoint(this.db, "task_status", () => this.applyStatus(orgId, this.requireTask(orgId, taskId), status, { type: "system" }, null));
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}
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private applyStatus(orgId: string, taskId: string, status: string): void {
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/** Assignee, managers up the chain or the open reviewer may move a task; finishing needs evidence and a manager's sign-off. */
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agentSetStatus(input: { orgId: string; taskId: string; status: string; agentId: string; evidence: string | null }): string {
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return withSavepoint(this.db, "task_status", () => {
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const task = this.requireTask(input.orgId, input.taskId);
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const isAssignee = task.assignee_agent_id === input.agentId;
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const isManager = this.managesAssignee(input.orgId, input.agentId, task.assignee_agent_id);
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const isReviewer = Boolean(this.db.prepare("select 1 from tasks where review_of_task_id = ? and assignee_agent_id = ? and status <> 'done'").get(task.id, input.agentId));
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if (!isAssignee && !isManager && !isReviewer) {
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const assignee = task.assignee_agent_id ? (this.db.prepare("select name from agents where id = ?").get(task.assignee_agent_id) as { name: string }).name : "the CEO";
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throw new Error(`Only ${assignee}, their managers or the open reviewer can change "${task.title}".`);
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}
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const finishing = input.status === TASK_STATUS.DONE || input.status === TASK_STATUS.REVIEW;
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if (finishing && !input.evidence) {
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throw new Error('"evidence" is required to move work to review or done: say what was produced and where (file_ids, document ids, test results).');
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}
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// Plain work its own assignee calls done goes to the manager first; vehicles (reviews, chat replies) close directly.
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const needsSignOff = input.status === TASK_STATUS.DONE && task.status !== TASK_STATUS.DONE && task.origin === null
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&& isAssignee && this.activeManagerOf(input.orgId, task.assignee_agent_id) !== null;
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const applied = needsSignOff ? TASK_STATUS.REVIEW : input.status;
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this.applyStatus(input.orgId, task, applied, { type: "agent", id: input.agentId }, input.evidence);
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return applied;
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});
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}
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private requireTask(orgId: string, taskId: string): TaskRow {
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const task = this.db.prepare(`
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select id, title, description, status, assignee_agent_id, project_id, goal_id, workspace_id, priority
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select id, title, description, status, assignee_agent_id, project_id, goal_id, workspace_id, priority, origin
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from tasks where id = ? and org_id = ?
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`).get(taskId, orgId) as TaskRow | undefined;
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if (!task) throw new Error("Task was not found.");
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return task;
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}
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/** True when the agent sits above the assignee in the management chain; unassigned work belongs to the CEO. */
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private managesAssignee(orgId: string, agentId: string, assigneeId: string | null): boolean {
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if (!assigneeId) return Boolean(this.db.prepare("select 1 from agents where id = ? and org_id = ? and role_level = 'c_suite'").get(agentId, orgId));
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return Boolean(this.db.prepare(`
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with recursive chain(id) as (
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select manager_agent_id from agents where id = ? and org_id = ?
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union select a.manager_agent_id from agents a join chain c on a.id = c.id where a.manager_agent_id is not null
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)
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select 1 from chain where id = ? limit 1
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`).get(assigneeId, orgId, agentId));
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}
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private activeManagerOf(orgId: string, agentId: string | null): string | null {
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if (!agentId) return null;
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const row = this.db.prepare(`
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select m.id from agents a join agents m on m.id = a.manager_agent_id
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where a.id = ? and a.org_id = ? and m.lifecycle = 'active'
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`).get(agentId, orgId) as { id: string } | undefined;
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return row?.id ?? null;
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}
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private applyStatus(orgId: string, task: TaskRow, status: string, actor: StatusActor, evidence: string | null): void {
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const taskId = task.id;
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if (status === TASK_STATUS.DONE) this.assertNoOpenSubtasks(orgId, task);
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const reopening = task.status === TASK_STATUS.DONE && status !== TASK_STATUS.DONE;
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// Reopening a done task gives it a fresh run budget.
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@@ -88,24 +150,22 @@ export class TaskMutations {
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orgId,
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entityType: "task",
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entityId: taskId,
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actorType: "system",
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actorId: null,
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actorType: actor.type,
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actorId: actor.type === "agent" ? actor.id : null,
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action: "status_changed",
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payload: { status },
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payload: evidence ? { status, evidence } : { status },
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});
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if (status === TASK_STATUS.REVIEW && task.status !== TASK_STATUS.REVIEW) this.openReview(orgId, task);
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if (status === TASK_STATUS.REVIEW && task.status !== TASK_STATUS.REVIEW) this.openReview(orgId, task, evidence);
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if (task.status === TASK_STATUS.REVIEW && status !== TASK_STATUS.REVIEW) this.closeReviews(orgId, taskId, status);
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}
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/** Hands work in review to the assignee's manager as a review task; without one it waits for the operator. */
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private openReview(orgId: string, task: TaskRow): void {
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private openReview(orgId: string, task: TaskRow, evidence: string | null): void {
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const assignee = task.assignee_agent_id
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? this.db.prepare("select name, manager_agent_id from agents where id = ?").get(task.assignee_agent_id) as { name: string; manager_agent_id: string | null }
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? this.db.prepare("select name from agents where id = ?").get(task.assignee_agent_id) as { name: string }
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: null;
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const reviewer = assignee?.manager_agent_id
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? this.db.prepare("select id from agents where id = ? and org_id = ? and lifecycle = 'active'").get(assignee.manager_agent_id, orgId) as { id: string } | undefined
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: undefined;
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if (!reviewer) {
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const reviewerId = this.activeManagerOf(orgId, task.assignee_agent_id);
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if (!reviewerId) {
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this.audit.record({ orgId, entityType: "task", entityId: task.id, actorType: "system", actorId: null, action: "review_requested", payload: { reviewer: "operator" } });
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return;
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}
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@@ -116,10 +176,11 @@ export class TaskMutations {
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description: [
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`${author} moved "${task.title}" (task_id=${task.id}) to review.`,
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`Task brief:\n${task.description}`,
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`Check the actual output against the brief: read_messages for their report, list_files/read_file and list_documents for what they produced. If it meets the brief, approve it with update_task_status(task_id="${task.id}", status="done"). If not, send it back with update_task_status(task_id="${task.id}", status="in_progress") and tell ${author} in a direct message exactly what to fix. Either verdict closes this review.`,
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`Evidence given: ${evidence ?? "none; ask for it"}`,
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`Check the actual output against the brief: read_messages for their report, list_files/read_file and list_documents for what they produced. If it meets the brief, approve it with update_task_status(task_id="${task.id}", status="done", evidence="what you checked"). If not, send it back with update_task_status(task_id="${task.id}", status="in_progress") and tell ${author} in a direct message exactly what to fix. Either verdict closes this review.`,
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].join("\n\n"),
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status: TASK_STATUS.BACKLOG,
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assigneeAgentId: reviewer.id,
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assigneeAgentId: reviewerId,
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risk: RISK_LEVEL.LOW,
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projectId: task.project_id,
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goalId: task.goal_id,
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@@ -297,7 +297,7 @@ export function buildTaskPrompt(input: {
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const managerReference = input.managerName ? `${manager} (${agentMention(input.managerName)})` : manager;
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lines.push(
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"",
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`First, read_messages to check if anyone has said something you should respond to — reply to them like a colleague, not a report. Then do the work: write real output with write_deliverable, raise decisions and blockers with ${managerReference} in a direct message (send_message with to=), and keep team-wide topics in channels. Hand files over with /handoff and attachment_file_ids. Keep conversation going — ask questions, share your thinking, push back if something seems wrong. Before you finish: if the work is genuinely done, call update_task_status(task_id="${input.task.id}", status="done"); if it needs another session, move it to "in_progress" and say in the thread what remains — an open task will be run again.`,
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`First, read_messages to check if anyone has said something you should respond to — reply to them like a colleague, not a report. Then do the work: write real output with write_deliverable, raise decisions and blockers with ${managerReference} in a direct message (send_message with to=), and keep team-wide topics in channels. Hand files over with /handoff and attachment_file_ids. Keep conversation going — ask questions, share your thinking, push back if something seems wrong. Before you finish: if the work is genuinely done, call update_task_status(task_id="${input.task.id}", status="done", evidence="what you produced and where"); if it needs another session, move it to "in_progress" and say in the thread what remains — an open task will be run again.`,
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);
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}
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lines.push("", RECORD_LEARNINGS_INSTRUCTION);
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@@ -192,7 +192,7 @@ describe("autonomous bootstrap run", () => {
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if (taskId && !alreadyClosed) {
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return {
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text: "Reviewed the goal; closing the kickoff.",
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toolCalls: [call("update_task_status", { task_id: taskId, status: "done" })],
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toolCalls: [call("update_task_status", { task_id: taskId, status: "done", evidence: "Operating plan posted in #general." })],
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rawResponseJson: JSON.stringify({ id: "resp_goal_close" }),
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};
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}
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@@ -65,7 +65,7 @@ describe("task dependencies", () => {
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.toThrow(`"${parentTitle}" has open subtasks: Hire the CTO. It can close once they are done.`);
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const ctx = { orgId: h.orgId, agent: { id: h.ceoId, modelProviderId: null, modelId: null }, taskProjectId: null, taskGoalId: null, taskId: null, sourceThreadId: null, workspace: null };
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const deps = { db: h.connection.db, organization: h.organization, chat: new ChatService(h.connection.db) };
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expect(dispatchAgentTool(deps, ctx, { id: "c1", name: "update_task_status", arguments: { task_id: parentId, status: "done" } }))
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expect(dispatchAgentTool(deps, ctx, { id: "c1", name: "update_task_status", arguments: { task_id: parentId, status: "done", evidence: "Delegated." } }))
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.toBe(`ERROR: "${parentTitle}" has open subtasks: Hire the CTO. It can close once they are done.`);
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// A run queued before the subtask existed is superseded instead of running ahead of it.
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@@ -129,7 +129,7 @@ describe("task execution service", () => {
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expect(skillRuntimeSnapshot?.source_revision_ids).toContain(revisionId);
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expect(capturedPrompt).toContain("Task: Draft launch checklist");
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expect(capturedPrompt).toContain(`Task id: ${taskId}`);
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expect(capturedPrompt).toContain(`update_task_status(task_id="${taskId}", status="done")`);
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expect(capturedPrompt).toContain(`update_task_status(task_id="${taskId}", status="done", evidence="what you produced and where")`);
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expect(capturedPrompt).toContain("Assignee: Ada (Execution lead)");
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expect(capturedPrompt).toContain("Workspace: Task Workspace");
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expect(capturedPrompt).toContain("Execution context:");
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@@ -34,11 +34,11 @@ describe("task review", () => {
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test("moving work to review hands a review task to the assignee's manager; the verdict closes it", () => {
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const h = setup();
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const taskId = h.task(h.devId, "Login page");
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expect(dispatchAgentTool(h.deps, h.ctx(h.devId), { id: "c1", name: "update_task_status", arguments: { task_id: taskId, status: "review" } }))
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expect(dispatchAgentTool(h.deps, h.ctx(h.devId), { id: "c1", name: "update_task_status", arguments: { task_id: taskId, status: "review", evidence: "Login page in file_id=fil_1" } }))
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.toBe(`Task ${taskId} moved to review. Cleo will review it.`);
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const [review] = h.reviews(taskId);
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expect(review).toMatchObject({ title: "Review: Login page", assignee_agent_id: h.ceoId, status: "backlog", origin: "task_review", priority: "high" });
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expect(review.description).toContain(`update_task_status(task_id="${taskId}", status="done")`);
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expect(review.description).toContain(`update_task_status(task_id="${taskId}", status="done", evidence="what you checked")`);
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expect(review.description).toContain(`update_task_status(task_id="${taskId}", status="in_progress")`);
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// Moving to review again while one is open does not duplicate it.
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@@ -58,7 +58,7 @@ describe("task review", () => {
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expect(h.reviews(taskId).map((row) => row.status)).toEqual(["done"]);
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const ceoTask = h.task(h.ceoId, "Company plan");
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expect(dispatchAgentTool(h.deps, h.ctx(h.ceoId), { id: "c2", name: "update_task_status", arguments: { task_id: ceoTask, status: "review" } }))
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expect(dispatchAgentTool(h.deps, h.ctx(h.ceoId), { id: "c2", name: "update_task_status", arguments: { task_id: ceoTask, status: "review", evidence: "Plan in the plan document" } }))
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.toBe(`Task ${ceoTask} moved to review. It has no manager to review it, so it waits for the operator on the Work board.`);
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expect(h.reviews(ceoTask)).toEqual([]);
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h.connection.close();
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@@ -0,0 +1,80 @@
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import { randomUUID } from "node:crypto";
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import { tmpdir } from "node:os";
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import { join } from "node:path";
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import { describe, expect, test } from "vitest";
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import { DatabaseConnection } from "../../src/main/database/connection";
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import { OrganizationService } from "../../src/main/services/organization-service";
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import { ChatService } from "../../src/main/services/chat-service";
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import { dispatchAgentTool, type AgentToolContext } from "../../src/main/services/agent-tools";
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import { RISK_LEVEL, TASK_PRIORITY, TASK_STATUS } from "../../src/shared/domain";
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function setup() {
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const connection = new DatabaseConnection(join(tmpdir(), `ac-authority-${randomUUID()}.db`));
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const organization = new OrganizationService(connection.db);
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let orgId = "";
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const ids: Record<string, string> = {};
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connection.transaction(() => {
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orgId = organization.createOrganization({ organizationName: "Acme", employeeName: "Dana", mission: "m", goal: "g" });
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ids.ceo = organization.createAgent({ orgId, name: "Cleo", role: "CEO", department: "Executive", modelProviderId: null, modelId: null, budgetCents: 1000, managerAgentId: null, roleLevel: "c_suite" });
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ids.cto = organization.createAgent({ orgId, name: "Tara", role: "CTO", department: "Engineering", modelProviderId: null, modelId: null, budgetCents: 1000, managerAgentId: ids.ceo, roleLevel: "director" });
|
||||
ids.dev = organization.createAgent({ orgId, name: "Dev", role: "Engineer", department: "Engineering", modelProviderId: null, modelId: null, budgetCents: 1000, managerAgentId: ids.cto });
|
||||
ids.peer = organization.createAgent({ orgId, name: "Pia", role: "Engineer", department: "Engineering", modelProviderId: null, modelId: null, budgetCents: 1000, managerAgentId: ids.cto });
|
||||
ids.task = organization.createTask({
|
||||
orgId, title: "Login page", description: "Build it.", status: TASK_STATUS.IN_PROGRESS, assigneeAgentId: ids.dev,
|
||||
risk: RISK_LEVEL.LOW, projectId: null, goalId: null, workspaceId: null, priority: TASK_PRIORITY.NORMAL, requiresFilesystem: false,
|
||||
});
|
||||
});
|
||||
const deps = { db: connection.db, organization, chat: new ChatService(connection.db) };
|
||||
const as = (agent: string, args: Record<string, unknown>) => {
|
||||
const ctx: AgentToolContext = { orgId, agent: { id: ids[agent], modelProviderId: null, modelId: null }, taskProjectId: null, taskGoalId: null, taskId: null, sourceThreadId: null, workspace: null };
|
||||
return dispatchAgentTool(deps, ctx, { id: `c_${randomUUID()}`, name: "update_task_status", arguments: { task_id: ids.task, ...args } });
|
||||
};
|
||||
const status = () => (connection.db.prepare("select status from tasks where id = ?").get(ids.task) as { status: string }).status;
|
||||
return { connection, organization, orgId, ids, as, status };
|
||||
}
|
||||
|
||||
describe("task status authority", () => {
|
||||
test("only the assignee, their managers or the reviewer move a task, and done needs evidence and sign-off", () => {
|
||||
const h = setup();
|
||||
expect(h.as("peer", { status: "done", evidence: "x" })).toBe('ERROR: Only Dev, their managers or the open reviewer can change "Login page".');
|
||||
expect(h.as("dev", { status: "done" })).toBe('ERROR: "evidence" is required to move work to review or done: say what was produced and where (file_ids, document ids, test results).');
|
||||
expect(h.status()).toBe("in_progress");
|
||||
|
||||
expect(h.as("dev", { status: "done", evidence: "file_id=fil_1, tests pass" }))
|
||||
.toBe(`Task ${h.ids.task} moved to review: done needs sign-off from your manager. Tara will review it.`);
|
||||
expect(h.status()).toBe("review");
|
||||
const review = h.connection.db.prepare("select description from tasks where review_of_task_id = ?").get(h.ids.task) as { description: string };
|
||||
expect(review.description).toContain("Evidence given: file_id=fil_1, tests pass");
|
||||
|
||||
expect(h.as("ceo", { status: "done", evidence: "Checked the page and the passing tests." })).toBe(`Task ${h.ids.task} moved to done.`);
|
||||
const audit = h.connection.db.prepare("select actor_type, actor_id, json_extract(payload_json, '$.evidence') as evidence from audit_events where entity_id = ? and action = 'status_changed' order by rowid desc limit 1").get(h.ids.task);
|
||||
expect(audit).toEqual({ actor_type: "agent", actor_id: h.ids.ceo, evidence: "Checked the page and the passing tests." });
|
||||
h.connection.close();
|
||||
});
|
||||
|
||||
test("a reviewer reassigned the work still needs their own manager; repeats and review vehicles never loop", () => {
|
||||
const h = setup();
|
||||
expect(h.as("dev", { status: "backlog", evidence: 123 })).toBe('ERROR: "evidence" is required.');
|
||||
h.as("dev", { status: "done", evidence: "file_id=fil_1" });
|
||||
const reviewId = (h.connection.db.prepare("select id from tasks where review_of_task_id = ?").get(h.ids.task) as { id: string }).id;
|
||||
h.organization.updateTask({ orgId: h.orgId, taskId: h.ids.task, title: "Login page", description: "Build it.", assigneeAgentId: h.ids.cto, risk: RISK_LEVEL.LOW, priority: TASK_PRIORITY.NORMAL, parentTaskId: null });
|
||||
expect(h.status()).toBe("in_progress");
|
||||
expect(h.connection.db.prepare("select status from tasks where id = ?").get(reviewId)).toEqual({ status: "done" });
|
||||
expect(h.as("cto", { status: "done", evidence: "Rebuilt the form." })).toBe(`Task ${h.ids.task} moved to review: done needs sign-off from your manager. Cleo will review it.`);
|
||||
expect(h.status()).toBe("review");
|
||||
const fresh = h.connection.db.prepare("select assignee_agent_id, description from tasks where review_of_task_id = ? and status <> 'done'").get(h.ids.task) as { assignee_agent_id: string; description: string };
|
||||
expect(fresh.assignee_agent_id).toBe(h.ids.ceo);
|
||||
expect(fresh.description).toContain("Evidence given: Rebuilt the form.");
|
||||
|
||||
expect(h.as("ceo", { status: "done", evidence: "Verified." })).toBe(`Task ${h.ids.task} moved to done.`);
|
||||
expect(h.as("cto", { status: "done", evidence: "again" })).toBe(`Task ${h.ids.task} moved to done.`);
|
||||
expect(h.status()).toBe("done");
|
||||
|
||||
// The reviewer closing the review task itself closes it directly, without a review of the review.
|
||||
h.connection.db.prepare("update tasks set status = 'backlog' where id = ?").run(reviewId);
|
||||
h.ids.task = reviewId;
|
||||
expect(h.as("cto", { status: "done", evidence: "Reviewed." })).toBe(`Task ${reviewId} moved to done.`);
|
||||
expect(h.connection.db.prepare("select count(*) as n from tasks where review_of_task_id = ?").get(reviewId)).toEqual({ n: 0 });
|
||||
h.connection.close();
|
||||
});
|
||||
});
|
||||
Reference in new issue
Block a user